Job Posting Details

Office Specialist II

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Department:County Wide
Salary Range:$13.34 - $19.62/Hour (Starting salary negotiable depending on qualifications/experience)
Employment Type:Full-Time
Applications are being accepted to establish a hiring register to fill current and future vacancies in various County departments.

Current opening in the Sheriff's Office must complete the Sheriff's Office Supplemental Questionnaire.

Job Description

General Purpose
Under the general supervision of an administrative superior, performs working level specialized clerical work requiring advanced knowledge of interrelated departmental paperwork and procedures.
Example of Duties
(Any one position may not include all of the duties listed, nor do the listed examples include all of the duties which may be found in positions of this class). Types letters, statements, narrative and statistical reports, minutes, agendas, and other documents as required. May draft routine correspondence. Arranges meetings and coordinates various activities with businesses, governmental entities, or citizens. Processes reports, forms, payments, certificates, applications, or other materials; examines for accuracy and completeness; makes additions or resolves discrepancies consulting with supervisor or other employees as required. Fills in data on standard office forms; maintains records, files, indexes, registers and books according to established methods and procedures; compiles and tabulates data for records and reports; maintains inventories and orders supplies. Accepts fees for payments; balances cash on hand against receipts; prepares and balances deposits; issues receipts, notices, certificates, and licenses and keeps simple records of transactions; makes simple mathematical computations. Receives telephone and personal calls, handling any question or matter of a non-technical or routine nature and directing others to the appropriate staff member; assists visitors in filling out forms and applications as required. Receives and distributes mail to appropriate staff members; provides information to the public, answers inquiries, and complaints from the public. Operates computer hardware and all applicable software applications; operates standard office equipment; takes dictation and transcribes shorthand notes or machine recording as required. Operates a motor vehicle in a safe manner and in compliance with all Utah laws and regulations. Performs related duties as assigned.
Education and Experience
High school graduation plus two (2) years of full time related clerical employment, or an acceptable combination of education and experience.
Special Qualifications
May be required to be bondable. Must possess, or obtain within sixty (60) days of hire date, a valid Utah Driver License. Provide personal transportation for on-the-job travel. For all positions in the Sheriff’s Office: must pass the Davis County Sheriff’s Office (DCSO) background investigation. As part of the background investigation, the DCSO requests that all applicants submit to a pre-employment polygraph examination. Employees driving a personal vehicle while on county business must maintain the minimum vehicle liability insurance as specified in the Utah Code.
Knowledge, Skills, and Abilities
Working knowledge of: departmental practices, policies and procedures, standard office computer operations and software applications including word processing, data entry, and spreadsheets. Skill in typing at 40 wpm (net); skill in shorthand or transcription as required by the position. This position may require the driving of a motor vehicle; skill in operating a motor vehicle in a safe manner; ability to insure motor vehicle is operating in a safe manner; knowledge of Utah motor vehicle rules and regulations. Ability to: proofread and correct documents and forms; operate applicable computer software and hardware; operate multi-line telephone and modern office equipment; correctly use grammar, spelling, and punctuation; perform routine and detailed clerical duties; communicate effectively (orally and in writing); understand and follow written and oral instructions; perform basic mathematical computations; establish and maintain effective working relationships with supervisors, employees, other departments, and the general public.
Important Information
Davis County is a drug-free workplace. All successful applicants for positions in the County must successfully pass a drug screen prior to employment. Type certification (40 wpm net) required with application. Type test is available for applicants at the Human Resources Office (61 South Main Street, Room 305, Farmington) Monday through Friday 10:30 am – 4:00 pm. Type test must be taken at time of submission of application. In-house applicants may use a type certification already on file with the Human Resources Office provided the type requirement has been met. Proof of automobile insurance and a current Motor Vehicle Report (MVR) required with application; applicants with a Utah driver license can obtain an MVR through the State Driver’s License Division or through Human Resources.

Required Documents

  • Employment Application
    Applicant must complete and submit a Davis County Employment Application. To download the Employment Application, click here (PDF). Employment Applications can also be obtained from the Davis County Human Resources Office.
  • Keyboarding Skill Test (40 wpm)
    Successful applicants for this position must pass keyboarding skills test at 40 words per minute (net); test must have been taken within the last 12 months. Test to be taken at time of application submission (61 South Main Street, #305, Farmington), Monday – Friday from 10:30 am – 4:00 pm. In-house applicants may use a keyboarding skills test already on file with the Human Resources Office provided the requirement has been met.
  • Motor Vehicle Report
    An official and current Motor Vehicle Report (MVR) is required and must be submitted with your application in order to be considered for this position. Applicants with a Utah Driver License can obtain an MVR through the State Driver's License Division or through the Davis County Human Resources Office. If you would like Human Resources to obtain your MVR, please indicate your preference on the Applicant Driving History portion of the application. See image below.
  • Proof of Automobile Insurance
    Proof of current automobile insurance is required with application. Proof of insurance can be a photocopy of insurance card or policy, or a verification statement (must be on company stationery) from the insurance provider. Proof of insurance must include the applicant's name, insurance company name, and current policy period.
  • Sheriff's Office Supplemental Questionnaire
    Davis County Sheriff's Office Supplemental Questionnaire required with application. To get the questionnaire, click here...

Contact Information

Physical Address
Davis County Admin Building
61 South Main Street, Suite 305
Farmington, Utah 84025

Mailing Address
Davis County Human Resources
P.O. Box 618
Farmington, Utah 84025

Phone Numbers
(801) 451-3415 :: Main
(801) 451-3228 :: TDD
(801) 451-3484 :: Job Hotline

Hours
Monday – Friday
8:00 a.m. to 5:00 p.m.
(except legal holidays)

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