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Office Specialist II -- Part Time

Department:Treasurer
Open Date:January 6, 2022
Close Date:January 20, 2022
Salary Range:$17.05 – $26.39 / hr
Number of Openings:1
Employment Type:Part Time (5-15 hours/week)

 Salary commensurate with qualifications and experience. 

Normal hours 5-15 per week, up to 40 hours per week from middle of

October to middle of December.

Job Description

General Purpose
Performs working level specialized clerical work requiring advanced knowledge of interrelated departmental paperwork and procedures.
Example of Duties

EXAMPLE OF DUTIES: (Any one position does not include all of the duties listed; nor do the listed examples include all duties which may be found in positions of this class.)


  • Types letters, statements, narrative and statistical reports, minutes, agendas, and other documents as required.  May draft routine correspondence.

  • Processes reports, forms, payments, certificates, applications, or other materials; examines for accuracy and completeness; makes additions or resolves discrepancies consulting with a supervisor or other employees as required.

  • Fills in data on standard office forms; maintains records, files, indexes, registers, and books according to established methods and procedures; compiles and tabulates data for records and reports; maintains inventories and orders supplies.

  • Accepts fees for payments; balances cash on hand against receipts; prepares and balances deposits; issues receipts, notices, certificates, and licenses and keeps simple records of transactions; makes simple mathematical computations.

  • Receives telephone and personal calls, handling any question or matter of a non-technical or routine nature and directing others to the appropriate staff member; assists visitors in filling out forms and applications as required.

  • Receives and distributes mail to appropriate staff members; provides information to the public, answers inquiries, and complaints from the public.

  • Operates computer hardware and all applicable software applications; operates standard office equipment; takes dictation and transcribes shorthand notes or machine recording as required.

  • Performs related duties as assigned.

Education and Experience
  • High school graduation

 

  • Two (2) years of full time related clerical employment, an acceptable combination of education and experience may be considered.

 

Preference for cashiering work experience.

Special Qualifications

KNOWLEDGE, SKILLS AND ABILITIES:

 

Working knowledge of:  departmental practices, policies and procedures, standard office computer operations and software applications including word processing, data entry, and spreadsheets.  Skill in: keyboarding as required by the position; using all applicable computer hardware and software programs and applications, including Microsoft Office products; using common office equipment including a multi-function copier, fax machine, multi-line telephone and 10-key calculator.  Skill in proofreading and correcting documents and forms; correctly use grammar, spelling, and punctuation; perform routine and detailed clerical duties.

 

Ability to: communicate effectively (orally and in writing); understand and follow written and oral instructions; perform basic mathematical computations; establish and maintain effective working relationships with supervisors, employees, other departments, and the general public.


Knowledge, Skills, and Abilities

PHYSICAL DEMANDS: Regularly:  Sits at a desk or table; walks, stands, or stoops; works for sustained periods of time maintaining concentrated attention to detail. Accommodation may be made for some of these physical demands for otherwise qualified individuals who require and request such accommodation.

 

WORKING CONDITIONS: Work is performed in an office or other environmentally controlled room.


Important Information

Davis County is a drug-free workplace. All successful applicants for positions in the County must successfully pass a drug screen prior to employment.

 

Part-time: Normal hours 5-15 per week, up to 40 hours per week from middle of October to middle of December.

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