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Purchasing Manager

Department:Clerk/Auditor's Office
Open Date:August 16, 2022
Close Date:August 27, 2022
Salary Range:$26.82 - $41.42 / hour
Number of Openings:1
Employment Type:Full-Time, Exempt

Salary based on experience and qualifications.

Job Description

General Purpose
Under the general guidance and direction from the Davis County Clerk/Auditor, performs administrative, supervisory, and complex professional level purchasing duties for County departments. 
Example of Duties

Coordinates, and maintains purchasing operations for Davis County. Arranges for disposition of surplus property according to County policy and procedure.

Formulates and recommends new purchasing policies and procedures; provides regular procurement training to County departments; provides financial, statistical, and information reports as needed or requested.

Assists with maintenance of fixed asset records. 

Advises and assists County departments in matters of asset budgeting.

Maintains all purchasing records, including requisitions and purchase orders, vendor lists, requests for proposals and proposal submissions, vendor contracts/agreements, and vendor correspondence.

 Determines and utilizes best and most cost effective methods for procurement, e.g. utilization of State or other existing contracts, requests for bids, requests for proposals, negotiation, etc.  Ensures all procurement activity is conducted in a fair, legal and ethical manner.

 Oversees purchasing requests and analyzes needs to meet County usage requirements, promote simplification, and realize lower costs.  Performs value analysis prior to major purchases to assure functional usefulness and to maximize purchasing power and best use of resources using standard research analysis and basic purchasing considerations.

 Receives and reviews requests for proposals; follows and ensures compliance with County purchasing policies and procedures; determines appropriate purchasing method; solicits bids; ensures bidding process and subsequent purchases comply with relevant laws, ordinances, policies, and procedures; compares and evaluates bids to determine compliance with specifications; authorizes purchase orders to complete purchase transactions.

Negotiates costs, terms, and conditions with vendors for purchasing of supplies, materials and equipment; negotiates with program and service delivery agents for costs, terms and conditions of services.  Negotiates with vendors a common understanding of essential contract details such as delivery, specifications, prices and terms using effective negotiation principles and techniques.

 Ensures specifications are expressed in writing to define materials or products which convey a common meaning or description to the buyer and seller by including simple and/or elaborate technical descriptions, performance expectations and testing methodologies using standards for specification text.

 Ensures terms, conditions, and specifications are included on requests for bids to clarify purchase requirements; expedites contracts by utilizing understanding of County needs, contractor capabilities and contractual terms.

Assists departments by interpreting and explaining purchasing policies and procedures, and ensuring compliance with applicable ordinances and state laws.

 Except as otherwise already in policy, insure that all rebates, discounts, gifts, meeting and /or event invitations related to the specific purchasing functions for all Davis County Departments and purchasing agents inure to the benefit of the County.

 Performs other related duties as assigned.


Education and Experience
Graduation from an accredited college or university with an Bachelor’s Degree in business management, accounting, or a related field, plus two (2) years of full-time directly related work experience in purchasing, procurement, or professional accounting; OR an acceptable combination of education and experience.

Preference for purchasing experience in a government agency.
Special Qualifications
Must possess a valid Utah Driver License.

Employees driving a personal vehicle while on county business must maintain the minimum vehicle liability insurance as specified in the Utah Code
Knowledge, Skills, and Abilities
Knowledge of: applicable statutes, ordinances, department policies, procedures, practices; cost benefit analysis; cost comparison analysis; government administration; purchasing and requisitioning methods, practices, and procedures; inventory control methods and equipment management techniques; ethical bid solicitation; applicable computer programs and applications; fleet management; policies, principles and practices of finance and budgeting.

Skill in:  using all applicable computer hardware and software including MS Word Excel and Word; using a 10-key calculator. 

This position may require the driving of a motor vehicle; skill in operating a motor vehicle in a safe manner; ability to insure motor vehicle is operating in a safe manner; knowledge of Utah motor vehicle rules and regulations.

Ability to:  manage purchasing operations and activities; exercise reasonable independent judgment and make sound decisions; formulate and administer policies and procedures;  coordinate work with a number of organizations; compose correspondence, reports, contracts, and other documents; train employees; implement, interpret, and explain applicable laws, ordinances, policies, and procedures; efficiently analyze and solve problems; negotiate effectively with vendors; make decisions and work effectively under pressure; coordinate multiple tasks efficiently; present information and reports to an audience; work for sustained periods of time maintaining concentrated attention to detail; maintain accurate records;  perform complex mathematical computations; follow written and oral instructions; communicate effectively (orally and in writing); establish and maintain effective working relationships with supervisors, other employees, other departments, vendors, and the general public.
Important Information
Lift, carry, push, pull, or otherwise move objects weighing up to 25 lbs.

The above statements are intended to describe the general nature and level of work being performed by persons assigned to this job. They are not intended to be an exhaustive list of all duties, responsibilities and skills required of personnel so classified. All requirement are subject to possible modification to reasonably accommodate individuals with disabilities.

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